Thursday, 30 October 2014

5 great add-ons for Google Forms

Google recently announced that add-ons are now available in Google Forms. This is exciting news, as it means there will be a growing number of extra features available to make your forms even more powerful. In this blog post, we share five of our favourite new Forms add-ons. You can find them all in the Forms add-ons store (just search for them by name).





1: Form Notifications

In a recent blog post, we explained how to setup notifications of form submissions. This add-on makes it even easier! You can now configure multiple email addresses to be notified when someone submits a form. You can also use this add-on to send an email to the respondent after they have submitted the form.

2: formLimiter

The formLimiter add-on lets you automatically close access to a Google Form after specific limits have been met. This can be when a maximum number of responses have been submitted, at a specific date and time, or when a designated value in a spreadsheet is met. You can also choose to be notified when the form has been closed and customise the message potential respondents see when it has closed.
Learn more

3: g(Math) for Forms

This add-on is great for anyone teaching maths! It let’s you build equations and complex math formulas and insert them into questions in your Google Form.

4: Choice Eliminator

Another simple add-on that is really useful. Choice Eliminator can remove a multiple-choice or checkbox option once it has been selected by one respondent. For example, if you wanted everyone to bring something different to an event, you can drop the choice from the list after one person has picked it.

5: Form Values

The Form Values add-on allows you to store lists of commonly-used question responses in a Google Sheet. You can then insert them as answer choices without having to re-type them every time.

These five add-ons are just the start! Be sure to check out the Forms add-ons store for more that might suit your needs.



Tuesday, 28 October 2014

MindMeister add-on - turn bullet points into a mind map

MindMeister is a powerful mind mapping application that also has a simple yet effective add-on for Google Docs. It does one very useful thing - turn bullet point lists into a mind map. This is a quick and easy way to create a visual representation of content.







How do I get it?

Follow the steps below to install the MindMeister add-on into Google Docs.

1. Open a Google Doc.
2. Click the Add-ons menu > Get add-ons.
3. Search for MindMeister (top right corner).
4. Locate MindMeister in the list and click the +FREE button

mindmeister-1

5. Grant permission for MindMeister to integrate with Drive.
Tip: If you do not see the grant permissions box, the pop-up may have been blocked by your browser. Look for the pop-up blocked message and allow the pop-up.

How do I use it?

1. Create a bullet point list in a Google Doc.
mindmeister-2

2. Highlight the list.
3. Click the Add-ons menu > MindMeister > Insert as Mind Map.
4. A mind map will be inserted as an image. You can now delete the bullet point list.

mindmeister-3





Thursday, 23 October 2014

Add a calendar preview to Gmail

The Google Calendar gadget lab gives you a preview of your Google Calendar from the Gmail interface. It can display upcoming events from multiple calendars, and also lets you add new events using the Quick Add feature. You can also choose to show a mini date-picker if desired. The great thing about this lab is that it gives you visibility of your calendar without needing to leave Gmail.


To enable the Google Calendar gadget lab

1. Click the Settings cog > Settings.
2. Select the Labs tab.
3. Find and enable the Google Calendar gadget lab.
4. Click Save changes.

The Calendar gadget should be displayed in the bottom left of the Gmail window. If you do not see it, click the three dots button at the bottom of the screen.

Google Calendar gadget



To configure and use the Google Calendar gadget lab

Click on the Options button to view and configure the different options for the gadget. From here, you can display the mini calendar, decide whether to show past events, and select which calendars to display.

Options button on gadget

If you want to create a new event in your calendar, click the Add button.

Tip: If you want to use this gadget, it is a good idea to also enable the Right-side chat lab. This moves your chat box to the right hand-side, leaving more room on the screen for the calendar gadget.



Friday, 10 October 2014

Check spelling in a Gmail message

In the rush to reply to all the emails we receive, it’s easy to overlook common spelling mistakes or typing errors. Whilst Gmail does not have as-you-type spell-check built-in, it does have another little known spell-check feature that is useful. You can also use your browser’s as-you-type spell checking to show those squiggly lines we’ve all become used to seeing under misspelled words.




Here’s how to use these tools.

Gmail spell check

1. Click the More options drop-down arrow in the bottom right of the compose window (next to the trash icon).
2. Select Check spelling from the menu.
3. Gmail will highlight the misspelled words. Click the highlighted word to view suggestions or ignore.


Browser spell checking

Chrome

You can find information on using the Chrome spell check feature here. For those who do not want the US spelling of words, be sure to also install the English language relevant to your country.

Firefox

You can find information on using the Firefox spell check feature here. Again, you may need to add the dictionary relevant to your country.

Internet Explorer

Only Internet Explorer 10 or later has a built-in spell-check feature. Earlier versions require a third-party add-on (such as or ieSpell ). To access the spell check feature in IE10+, select the Tools icon and Manage add-ons. In the Spelling Correction section you can enable/disable spell check, and install more dictionaries.


Safari

The Safari spell check can be enabled from the Edit > Spelling and Grammar menu by selecting the Check Spelling While Typing option.





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