Friday, 28 November 2014

Get organised with Google Keep

Google Keep is a simple but useful tool for keeping track of notes, lists and reminders. It can easily replace the handwritten to-do lists on your desk, or the sticky notes on your monitor! All Keep notes are stored in Google Drive for safekeeping. If you have an Android mobile device, all notes can be synced to the Keep app.  For those of you with iOS (Apple) devices, simply visit keep.google.com in your mobile browser to view your Notes. Google Keep notes can also be shared with others.



How do I get it?

To access Google Keep, simply visit http://keep.google.com and sign in with your Google account.

How do I use it?

The first time you access Google Keep, you will see some existing notes that share useful tips. Take a look at these to learn more about Keep.

Keep on first open

Navigating Keep

Click the Notes button in the top left corner to access the Keep menu. From here, you can view all notes, those with reminders, archived notes and deleted notes.

Notes button


To add a note

1. Click in the Add note box.

Add note box

2. Give your note a Title.

3. Add text in the body of the note OR click the list button (at the bottom of the note) to turn it into a check-list.

4. Use the Remind me button (finger icon) to set a reminder on the note.

5. Use the Colour button (paint palette icon) to change the background colour of the note.

6. Use the Add image button (image icon) to add an image to your note.

7. Click Done when you are finished.


Sharing notes

You can share individual Google Keep notes with other Google users. This gives them the ability to edit the shared note.
To share a note:

1. Click on the note to open.

2. Click the Share button (person with the + icon).

3. Enter the name or email address of the person you want to share the note with.

Share note

Note: Type a comma after the first name to add more collaborators.

4. Click Save.

The person will receive an email notifying them that you have shared the note. They will be able to open it in their Google Keep and make changes.


Archiving and deleting notes

When you are finished with a note, you can choose to either archive it or delete it. Archived notes are shown in the Archive section of Keep. Deleted notes go into Trash, and are permanently deleted after 7 days.

- To archive a note, click the Archive button (square with down arrow icon).
- To delete a note, click the button with three vertical dots, then select Delete note.

Delete notes menu


Learn more

To learn more about Google Keep, visit the Google Keep Help Centre. This also has information about using Keep on your mobile device.





Thursday, 20 November 2014

5 tips for creating a Google+ profile

Google+ is a great platform for connecting with others. Your profile is essential to your ability to connect on Google+. The more informative and legitimate your profile is, the more likely people are to connect with you. The more people that you connect with, the more meaningful and useful your Google+ experience will be. It is also important to know how to protect your privacy by configuring the appropriate profile settings. Use our top five tips below as a guide for creating or modifying your profile.

Note: If you need help accessing your profile, see our instructions at the bottom of this post.

Tip 1: Upload a profile photo...of you!

Having a real photo of you helps you appear the legitimate person that you are. It also helps people you know offline find the right ‘you’, as there may be many people with the same name on Google+.
To change your profile photo, hover over the existing image (or blue head) and click the camera icon.

Tip 2: Change the cover photo

The cover photo is the large image displayed at the top of your Google+ profile. Adding your own image also adds to the legitimacy of your profile. Pick an image that reflects your passions and interests.
To change your cover photo, hover over the existing image and select Change cover.

Tip 3: Enter a tagline

Your tagline is a short and catchy description of you and your interests. It helps people see at a glance what you’re all about. This is good to have, even if your profile doesn’t contain much else.
To change your tagline, select the Edit link at the bottom of the Story section in your profile.

Tip 4: Enter an introduction

A good introduction enhances your legitimacy, gives an idea of the type of content you look for and share on Google+ and confirms to others that you are the person they were looking for. This, along with the tagline, is a must in your profile. You don’t have to share any personal details, just a little bit about your interests.
To change your introduction, select the Edit link at the bottom of the Story section in your profile.

Tip 5: Change the visibility of profile information

You can control the visibility of individual fields in your profile. For example, you may keep your birthday private (reccomended), but your introduction public. Your name and tagline can only be public, but every other field is customisable. You can choose to share the information with:

Only you: The information is only visible to you.

Your circles: The information is visible to everyone in your circles.

Extended circles: The information is visible to everyone in your circles and to people who are connected to other people in your circles (ie. ‘friends of friends’).

Public: The information can be seen by anyone in your circles and anyone who looks at your profile. Use it for information that will help people identify your or decide to connect with you.

Custom: Select specific people to share the information with.

To change the visibility of profile fields, select the Edit link at the bottom of the appropriate section in your profile.


Accessing your profile

Follow the steps below to access your profile:

1. Hover over the Home button in the top left corner of Google+.

2. Select Profile.

3. Click the About tab (under the cover photo).









Friday, 14 November 2014

Quote selected text when replying to emails in Gmail

When replying to an email, it can be helpful to directly relate your reply to specific parts of the recipients original message. For example, when addressing a particular question or statement. The ‘Quote selected text’ lab in Gmail gives you this functionality. Any text you have highlighted prior to clicking the reply button will be quoted in the message reply.

To enable the Quote selected text lab

1. Click the Settings cog > Settings.

2. Select the Labs tab.

3. Find and enable the Quote selected text lab.

quote-selected-text-lab

4. Click Save changes.


To use the Quote selected text lab

1. Open the email you want to reply to.

2. Highlight the text you want to quote in your reply.

3. Click the Reply button/link.

quote-selected-text-1

The quoted text will be automatically copied into the reply.

quote-selected-text-2

4. Compose your message and click Send.



Thursday, 6 November 2014

Work offline in Gmail

If you think you might need to access Gmail without an internet connection, it’s a great idea to set up offline mode. This lets you read and compose emails offline, and then sends the drafts the next time you’re online. You can also archive messages, apply labels, move messages to folders and print.

To get started with offline mode, you first need to install the Gmail Offline Chrome app. You can then configure offline mode and it will be ready for the next time you are without an internet connection.

Prerequisites

Google Chrome

Gmail Offline is only accessible using the Google Chrome browser. If you are not already using Chrome, download it here.

Access to the Chrome Web Store

Gmail Offline uses a Chrome Web Store app to function. Your Google account needs to have access to the Web Store in order to install the app. This may not be available with your school or work account. To check, visit the Web Store and try to sign-in using the link in the top-right corner. If you’re already signed-in, you’ve definitely got access.

The computer you want to use Offline Gmail on

The Gmail Offline app saves data to the local drive on your computer. Therefore, it needs to be configured on each computer you want to use offline. It also means you should NOT configure offline mode on a public or shared computer, as others could access your data.

Install the Gmail Offline app

1. Visit the Chrome Web Store.

2. Search for Gmail offline in the search box (top right).

3. Locate the Gmail Offline app. Click the + FREE button.

offline-gmail-webstore

4. Click Add.


Configure the Gmail Offline app

1. Type chrome://apps/ in the address bar. The apps menu will appear.

offline-gmail-apps-menu

2. Click the Gmail Offline icon.

3. Select Allow offline mail and click Continue.

offline-gmail-allow



4. The Gmail Offline app will open and sync your mail offline.

offline-gmail

5. Click the Cog button (top right) to select how much email should be available offline. You can download mail from the last week, 2 weeks or month.


Accessing the app offline

Follow the steps below to open the Gmail Offline app when you’re offline.

1. Open Google Chrome.

2. Type chrome://apps/ in the address bar. The apps menu will appear.
Tip: You can also see this menu by opening a new tab in Chrome and clicking the Apps button in the bookmark toolbar (far left).

3. Click the Gmail Offline icon to launch Offline mail.

To learn more about Offline Gmail, see the Google help topic.





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