Thursday, 10 September 2015

Create Gmail templates with Canned Responses



Do you have emails that you send over and over again? Perhaps it’s a daily broadcast of student absences, phone messages to a colleague or requests to the community for student work placements? If this sounds like you, Gmail canned responses can save you time and effort!

The Canned responses lab in Gmail lets you create email templates. These templates can be re-used every time you need to send a similar email. Canned responses are a much simpler solution than digging back through old emails looking for some text to copy and paste!

Step 1 - Enabled the Canned responses lab

1. Click the Cog button in the top right corner of Gmail. Select Settings from the menu.
2. Select the Labs tab.
3. Scroll down the list of labs until you find Canned responses. Select the Enable radio button.
4. Scroll down and click Save changes.

Step 2 - Create a Canned response

1. Compose a new email message.
2. Enter a subject and type the body text you want to include in the template.
Tip: You cannot save recipients as part of a Canned response.

3. If you use an email signature, delete it from the template (it will be inserted automatically when you use the template).
4. Click the small grey arrow button in the bottom right corner of the New Message window. Select Canned responses and New canned response...



4. Confirm the name of the Canned response and click OK. Your Canned response has now been saved.

Step 3 - Use a Canned response

Follow the steps below each time you want to use a saved Canned response.
1. Compose a new email message.
2. Click the small grey arrow button in the bottom right corner of the New Message window. Select Canned responses and click the name of your Canned response in the Insert section of the menu. The template will be inserted into the email.



3. Make any necessary changes to the body text and subject of the email. Add the recipients and then click Send

That’s it! You’ve used your Canned response to send an email. You can create and save more than one Canned response, so have a think about all the regular emails you send and get creating!






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